We all know that how an
orderly and neat office space creates a way for less wasted time and higher
productivity. Most of us think that organizing the office space takes a whole lot of time,
which is not true. It doesn’t have to take days, organizing can be done taking
little at a time.
Fact is that, maintaining an
organized office space is much more effective if you see it as an on-going
project, instead of looking at it as a massive thing. So if you are thinking to
have a neat and organized office space, here are a few tips which can help you
transform your office into an efficient workplace.
1. Purge your Office:
Just take a look at your office space and observe the things which aren’t
necessary. Shred, de-clutter and get rid of the things which are no longer in
use. Take your time to see what you haven’t used for quite a long time.
Consider one area at a time and see if the things can be repaired and reused;
if not, show them the way to the bin. This applies for unused furniture,
supplies and other equipment. Not to forget the artificial plants, knick knacks
and the decorations that are covered with dust; it often makes your office look
shabby.
2. Establish Work Zones:
Establish the work zones to keep your office organized and neat, so that the
defined activity happens only in that particular area; this avoids things
messing up at office. You will probably have a main workspace (your desk), a
supply area (shelves, closets and drawers) and a reference area (cabinets and
binders). Make sure you use appropriate area to carry out your work.
3. Organize your Desk and Drawers:
Organizing the desk space stands in the first place when it comes to neatness.
Make sure you keep your desk space clean by removing the things which are not
in use and putting back only the things which are essential. Also, keep your
drawers organized by placing the relevant items together in the same drawer
space, like stick pads and notes, stamps and envelops, etc. It avoids clutter
and provides you easy access when you need them.
4. Clear the Piles:
Pile or heap of files or any other things can add a clumsy look to your desk.
Make sure you clear the heap then and there itself. Also, go through the old
files and check if they are really necessary, and keep it in an appropriate
place if they are necessary; dump it if they are of no use. Consider
maintaining a separate tray or a folder for all those you work with. This keeps
the things more organized and avoids the formation of heap.
5. Assign Discard Dates:
Assigning discard dates for the things which are in place for a long time helps
you get them out. You don’t have to keep each and every piece of paper
indefinitely. Give a discard date for the files and documents after which they
can be tossed or shredded. Some documents and legal files have to be maintained
for some specified length of time; make sure you know the length.
Not just
the above mentioned points, you just have to be aware that the amount of effort
you put in to create an efficient work place will certainly pay off in a great
way. You can spend your time productively instead of shuffling the files and
looking for the things you need.
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