office space in bangalore

Monday, 28 March 2016

5 Simple Tips to Keep your Office Space Organized




We all know that how an orderly and neat office space creates a way for less wasted time and higher productivity. Most of us think that organizing the office space takes a whole lot of time, which is not true. It doesn’t have to take days, organizing can be done taking little at a time.
Fact is that, maintaining an organized office space is much more effective if you see it as an on-going project, instead of looking at it as a massive thing. So if you are thinking to have a neat and organized office space, here are a few tips which can help you transform your office into an efficient workplace.
1.      Purge your Office: Just take a look at your office space and observe the things which aren’t necessary. Shred, de-clutter and get rid of the things which are no longer in use. Take your time to see what you haven’t used for quite a long time. Consider one area at a time and see if the things can be repaired and reused; if not, show them the way to the bin. This applies for unused furniture, supplies and other equipment. Not to forget the artificial plants, knick knacks and the decorations that are covered with dust; it often makes your office look shabby.

2.      Establish Work Zones: Establish the work zones to keep your office organized and neat, so that the defined activity happens only in that particular area; this avoids things messing up at office. You will probably have a main workspace (your desk), a supply area (shelves, closets and drawers) and a reference area (cabinets and binders). Make sure you use appropriate area to carry out your work.

3.      Organize your Desk and Drawers: Organizing the desk space stands in the first place when it comes to neatness. Make sure you keep your desk space clean by removing the things which are not in use and putting back only the things which are essential. Also, keep your drawers organized by placing the relevant items together in the same drawer space, like stick pads and notes, stamps and envelops, etc. It avoids clutter and provides you easy access when you need them.

4.      Clear the Piles: Pile or heap of files or any other things can add a clumsy look to your desk. Make sure you clear the heap then and there itself. Also, go through the old files and check if they are really necessary, and keep it in an appropriate place if they are necessary; dump it if they are of no use. Consider maintaining a separate tray or a folder for all those you work with. This keeps the things more organized and avoids the formation of heap.
     
5.      Assign Discard Dates: Assigning discard dates for the things which are in place for a long time helps you get them out. You don’t have to keep each and every piece of paper indefinitely. Give a discard date for the files and documents after which they can be tossed or shredded. Some documents and legal files have to be maintained for some specified length of time; make sure you know the length.
Not just the above mentioned points, you just have to be aware that the amount of effort you put in to create an efficient work place will certainly pay off in a great way. You can spend your time productively instead of shuffling the files and looking for the things you need.

For more information:

Wednesday, 16 March 2016

How to Design a Productive Office Space?

World Green Building Council recently concluded that there is overwhelming evidence linking the office space design and productivity of employees. But it’s not a new thing; it’s been there from quite a long time and we all know that productivity level of employees go down when they aren’t comfortable. May it be the atmosphere, temperature or the noise level; the employees need to be relaxed and comfortable to work at their best productive levels.
So, it’s really important to set the office to create the best possible working environment to make the employees more comfortable. There is no straight answer when asked, which is best among closed cubicles and open plan offices. As there are pros and cons associated with both the designs, you just have to think which design suits your business type the best and which design would be comfortable for your employees.
Cubicle vs. Open Plan
Cubicle Offices: Today, closed cubicle has almost become a synonym for ‘office space’ being employed across the major cities in India. It was designed to get the employees out of the old time open plan offices.
In 1960s, a designer called Robert Props proposed an idea of providing independence and autonomy to the employees working in office, and offered a flexible three walled design that can be reshaped to satisfy any need.
It didn’t take too long for businesses to realize that they can cram more people into a smaller space if they use cubicle design at offices. As the result, we can see majority of the office spaces designed with cubicles.
Open Plan Design: It has been the latest trend to have an open environment at office. The logic behind this is that, the employees will be more productive and happier when they work together instead of getting isolated within the walls.
Open plan offices allow employees to interact with each other which make them feel less isolated. The design also allows spontaneous interjections which helps in promoting the creativity.
Also, open plan is potentially helpful for less experienced members or interns as they can interact with the experienced employees easily.
There are lots of employees who think that privacy has been one of the major causes of work dissatisfaction, and they also complain about increased noise levels and distraction. This issue is just because the employees feel that they are being watched and they can’t just get away with their Facebook visits during work hours.
Colour and Lighting
Different colours at office can have different impact on the employees. Green makes the employees think broader and help them come up with creative ideas; Red boosts their energy; Pink gives them a calm effect and White has a modern appeal associated with it. So, while choosing the colours, make sure you consider the psychological effects of the colours.
Next comes the lighting; just check how much natural light the office is receiving and see is there any way to increase it. If you have to get settled in a windowless space, obviously you’ll have to go with artificial lighting. In such case, consider using full-spectrum bulbs which simulate daylight keeping the light soft and warm.
Ultimately it’s you who know the business well, so just look at the size of your company and the roles of employees, and choose a layout that suits the best for your business and employees. If your employees spend a bit more time on their phones, open plan might not work out for you. But if the team looks creative sharing their ideas with each other, open plan can allow your employees interact with ease. The same applies for colour and lighting as well;all that you do is not just for your employees, but also for your own
More information: